RTI Section 4 Disclosure

Organisation and Functions

S. No.		Disclosure Details
1	Organisation and Functions
1.1	Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]
1.1.1	Name and address of the Organisation	Indian Institute of Technology Dharwad
1.1.1	Name and address of the Organisation	Indian Institute of Technology Dharwad, Chikkamalligwad, Dharwad - 580 007 Karnataka.
1.1.2	Head of the organization	Prof. V. R. Desai
		Director
		Click here to View the Profile of the Director
1.1.3	Vision, Mission and Key objectives	Vision: To attain global recognition in education and research by nurturing a receptive learning environment that creates knowledge for all and by fostering scientific breakthroughs & innovative technologies for addressing global challenges.
		Mission: To promote education that would enrich young minds, propelling knowledge, responsible innovation and leadership. To innovate and contribute through performance based technologies and solutions for addressing society and industry challenges. To nurture interdisciplinary research and methodologies for developing capabilities that are globally competitive and transformative To emerge as a focal point for collaboration with industry, academia and other scientific centres of excellence nationally and internationally. To provide ecologically harmonious campus that promoted learning and overall well-being of its inhabitants.
		Objectives: To create a globally competitive education system through programmes in various domains of engineering, science, humanities and social sciences and support excellence through cutting edge research and pedagogy. To facilitate technological innovation and new research by establishing state-of-the-art infrastructure and facilities, thereby supporting to societal needs. To build a rich learning environment for students by providing inspired teaching, healthy student-faculty ratios, research and innovation opportunities, and industry related skills. To orient research towards new/fertile markets, in collaboration with Govt, and industry and strengthen ties and support with all concerned partners. To provide avenues for generating and disseminating new research pathways through publications, symposiums, training programmes, copyrights and patents. To offer a conducive research ambience for attracting and nurturing world class faculty that would spearhead knowledge building in all disciplines.
1.1.4	Function and duties	The functions and duties are governed by the "The Institute of Technology Act, 1961”, “The Institute of Technology (Amendment) Act, 2016” and the IIT Dharwad Statutes. The links to the Act and Statutes are given below:
		The Institute of Technology Act, 1961
		The Institute of Technology (Amendment) Act, 2016
		Statutes of IIT Dharwad
1.1.5	Organization Chart	https://www.iitdh.ac.in/dean
1.1.6	Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt	https://www.iitdh.ac.in/iit-dharwad#about
		https://www.iitdh.ac.in/board-governors
		https://www.iitdh.ac.in/finance-committees
		https://www.iitdh.ac.in/senate-members
		https://www.iitdh.ac.in/building-and-works-committee
		https://www.iitdh.ac.in/hods
1.2	Powers and duties of its officers and employees [Section 4(1)(b)(ii)
1.2.1	Powers and duties of its officers (administrative, financial and judicial)	The Powers and Duties of the Officers are as defined in The Institute of Technology Act, 1961 and The IIT Dharwad Statutes
1.2.2	Power and duties of other employees	The Powers and Duties of the Officers are as defined in The Institute of Technology Act, 1961 and The IIT Dharwad Statutes
1.2.3	Rules/ orders under which powers and duty derived and exercised	As per Acts and Statutes, Rules
		The Institute of Technology Act, 1961
		The Institute of Technology (Amendment) Act, 2016
		Statutes of IIT Dharwad
1.2.4	Work allocation	As per the details in S. No. 1.2.1 and 1.2.2
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]
1.3.1	Process of decision making - Identify key decision making points	Decisions are taken in accordance with the provisions of the Act/Statutes/Ordinances/Rules & Regulations / Policies etc. of the Institute. The Director, Deans, Registrar, and Officers of the institute have been authorized by the The Institute of Technology Act, 1961, the First Statutes of IIT Dharwad, 2017 and through the Delegation of Financial Powers to take key decisions.
1.3.2	Final decision making authority	The Director and the Board of Governors in specific cases as mandated in the The Institute of Technology Act, 1961 and the IIT Dharwad Statutes.
1.3.3	Related provisions, acts, rules, etc.	The Institute of Technology Act, 1961
		The Institute of Technology (Amendment) Act, 2016
		Statutes of IIT Dharwad
		Delegations of Financial Powers
1.3.4	Time limit for taking decisions, if any	Depending upon the type of work and authorities involved the time taken for a decision varies. The decisions are taken at deferent levels mainly at BoG/FC/B&WC/Director and in some cases it is at the level of Ministry of Education. The Institute adhere to the rules/regulation, office memorandum, Acts etc. which prescribed time limit for the concerned matters.
1.3.5	Channel of supervision and accountability	As per the Organizational Structure and Hierarchy of the Institute
1.4	Norms for discharge of functions [Section 4(1)(b)(iv)]
1.4.1	Nature of functions/ services offered	To provide for instruction and research in such branches of engineering and technology, sciences and arts, as the Institute may think fit, and for the advancement of learning and dissemination of knowledge in such branches.
1.4.2	Norms/ standards for functions/ service delivery	Norms and standards for various academic activities of the Institute decided by the Senate and as per The IIT Dharwad Statutes. Norms for research and development and administrative activities as per The IIT Dharwad Statutes and decisions taken by the Board of Governors (BoG). The Annual Report prepared under the direction of BoG and its annual meetings along with audited accounts, etc., of the Institute. The Annual Report of the Institute along with Audited Accounts are placed on the table of both the Houses of the Parliament.
1.4.3	Process by which these services can be accessed	Academic services open to the public on All India Open Competition Basis. Details of academic programmes are given:
		Under Graduate Programme
		Post Graduate Programme

1.4.4	Time-limit for achieving the targets	As per academic calender year
1.4.5	Process of redress of grievances
		CPGRAMS
		Internal Complaint Committee
		Grievance Redressal committee for Faculty and Staff
		Grievance Redressal committee for Students click here
1.5	Acts, rules, regulations, instructions, manuals and records for discharging functions [Section 4(1)(b)(v)]
1.5.1	Title and nature of the record/ manual/ instruction	The admission of students and research scholars to various undergraduate and postgraduate courses and PhD is based on guidelines framed for admission to these courses. Please click the following links for details:
		https://www.iitdh.ac.in/jee-advanced
		https://www.iitdh.ac.in/master-of-science
		https://www.iitdh.ac.in/mtech
		https://www.iitdh.ac.in/ms
		https://www.iitdh.ac.in/phd
		Guidelines / Norms / Orders / Procedures for routine administrative matters are as per The The Institute of Technology Act, 1961, The Institute of Technology (Amendment) Act, 2016, and The IIT Dharwad Statutes
1.5.2	List of Acts, rules, regulations, instructions, manuals and records.	Fundamental Rules & Supplementary Rules General Financial Rules, 2017 Further Government of India Guidelines / Norms / Orders / Procedures issued from time to time Administrative Office Order / Decisions and Guidelines as approved by Institute’s Governing Body i.e., Board of Governors (BOG), Finance Committee, Senate, and Building and Works Committee Statement of Annual Account
1.5.3	Acts/ Rules/ manuals, etc.	The Institute of Technology Act, 1961 The Institute of Technology (Amendment) Act, 2016 Statutes of IIT Dharwad
1.6	Categories of documents held by the authority under its control [Section 4(1)(b)(vi)]
1.6.1	Categories of documents	The following are the documents held under its control. The Institute of Technology Act, 1961 The Institute of Technology (Amendment) Act, 2016 Statutes of IIT Dharwad Certificate of GST Registration DSIR / Customs Duty Exemption Certificate PAN Card Importer-Exporter Certificate, Record of Degrees Awarded,MoU,Personal files,Service Books, Purchase files,Works files. etc.
1.6.2	Custodian of documents/ categories	As per Section 19 of the The Institute of Technology Act, 1961, Registrar is the custodian of records, the common seal, the funds of the Institute and such other property of the Institute as the Board shall commit to his charge.
1.7	Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]
1.7.1	Name of Boards, Council, Committee etc.	https://www.iitdh.ac.in/board-governors https://www.iitdh.ac.in/senate-members https://www.iitdh.ac.in/finance-committees https://www.iitdh.ac.in/building-and-works-committee Constituted since establishment
1.7.2	Composition
1.7.3	Dates from which constituted
1.7.4	Term/ Tenure	The Boards / Committees are perpetual in nature and are constituted as per the terms of the The Institute of Technology Act, 1961, The Institutes of Technology(Amendment) Act, 1961 and the IIT Dharwad Statutes
1.7.5	Powers and functions	As defined in the Institutes of Technology Act, 1961, the Institutes of Technology (Amendment) Act, 2016 and the Statutes of IIT Dharwad, 2017.
1.7.6	Whether their meetings are open to the public?	No
1.7.7	Whether the minutes of the meetings are open to the public?	Yes
1.7.8	Place where the minutes if open to the public are available?	BOG Minutes of Meeting
1.8	Directory of officers and employees [Section 4(1)(b)(ix)]
1.8.1	Name and designation	https://www.iitdh.ac.in/telephone-directory
1.8.2	Telephone, fax and email ID	https://www.iitdh.ac.in/telephone-directory
1.9	Monthly remuneration received by officers & employees including system of compensation [Section 4(1)(b)(x)]
1.9.1	List of employees with Gross monthly remuneration	IIT Dharwad follows monthly pay and allowances as per 7th CPC. Click Here
1.9.2	System of compensation as provided in its regulations	Compensation are provided as per the Government rules as well as As per the 7th CPC.
1.10	Name, designation and other particulars of public information officers [Section 4(1)(b)(xvi)]
1.10.1	Name and designation of the Public Information Officer (PIO), Assistant Public Information Officer (APIO) & Appellate Authority	https://www.iitdh.ac.in/public-information-officers
1.10.2	Address, telephone numbers and email ID of each designated official	https://www.iitdh.ac.in/public-information-officers
1.11	No. of employees against whom disciplinary action has been proposed/ taken (Section 4(2))
1.11.1	No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings	Pending cases for major penalty: NIL Pending cases for major penalty: NIL
1.11.2	(ii) Finalised for Minor penalty or major penalty proceedings	Nil
1.12	Programmes to advance understanding of RTI (Section 26)
1.12.1	Educational programmes	NIL
1.12.2	Efforts to encourage public authority to participate in these programmes	Not Applicable
1.12.3	Training of CPIO/ APIO	Time to time provided through the Government Training Institutions
1.12.4	Update & publish guidelines on RTI by the Public Authorities concerned	https://www.iitdh.ac.in/rti
1.13	Transfer policy and transfer orders [F No.1/6/2011- IR Dt. 15.4.2013]
1.13.1	Transfer policy and transfer orders [F No. 1/6/2011- IR Dt. 15.4.2013]	Transfers within the Institute are done on a need basis.

Budget and Programme

2.1	Budget allocated to each agency including all Plans, Proposed expenditure and Reports on disbursements made etc.[Section 4(1)(b)(xi)]
2.1.1	Total Budget for the public authority	The Total sanctioned budget for FY 2025-26 is 80.96 Cr. (OH31-25 Cr. OH35-0 OH36-55.96 Cr.)
2.1.2	Budget for each agency and plan and programmes.	Budget estimate for FY 2025-26 is 390.00Cr (OH-31: 65Cr OH-35:250Cr OH-36:75Cr)
2.1.3	Proposed expenditures	Expenditure for FY 2025-26 is 225.80Cr (OH-31:43.20Cr OH-35:262.37Cr OH-36:4Cr)
2.1.4	Revised Budget for each agency, if any	Nil
2.1.5	Report on disbursements made and place where the related reports are available.	The Registrar, IIT Dharwad
2.1.6	Information related to procurements (a) Notice/Tender enquiries, corrigenda if any thereon, (b)Details of the bids awarded comprising the names of suppliers of goods/services being procured, (c) The works contracts concluded- in any such combination of the above and ,(d)The rate/rates and the total amount at which such procurement or works contract is to be executed.	IIT Dharwad website: https://www.iitdh.ac.in/tenders Central Public Procurement Portal Indian Institute of Technology Dharwad
		Active Tenders: https://eprocure.gov.in/eprocure/app?page=FrontEndTendersByOrganisation&service=page
		Tender Status: https://eprocure.gov.in/eprocure/app?page=WebTenderStatusLists&service=page
		Finalized Tenders: https://eprocure.gov.in/eprocure/app?page=ResultOfTenders&service=page
		Archived Tenders: https://eprocure.gov.in/eprocure/app?page=FrontEndTendersInArchive&service=page
2.2	Foreign and Domestic Tours[F. No. 1/8/2012- IR dt. 11.9.2012]
2.2.1	Budget	Faculty members travel abroad mainly through their project fund or sometimes from their PDF grants. Both will be segregated and published separately.
2.2.2	Foreign and domestic tour by ministries and officials of rank of Joint Secretary to the government and above, as well as the heads of Department (a)Places visited (b) The period of visit (c) The number of members in the official delegation (d)Expenditure on the visit.
2.3	Manner of Execution of Subsidy Programme [Section 4(i)(b)(xii)]
2.3.1	Name of the programme of activity	No such provision of grant/allocation exists.
2.3.2	Objective of the programme
2.3.3	Procedure to avail benefits
2.3.4	Duration of the programme/scheme
2.3.5	Physical and financial targets of the programme
2.3.6	Nature/Scale of subsidy/amount allotted
2.3.7	Eligibility criteria for grant of subsidy
2.3.8	Details of Beneficiaries of subsidy programme(number, profile etc.)
2.4	Discretionary and Non-Discretionary Grants [F. No. 1/6/2011-IR dt. 15.04.2013]
2.4.1	Discretionary and Non-Discretionary grants/allocations to State Govt./NGOs/Other institutes	Not Applicable
2.4.2	Annual accounts of all legal entities who are provided grants by public authorities	Not Applicable
2.5	Particulars of Recipients of Concession, Permits of Authorizations granted by the Public Authority[Section 4(1)(b)(xiii)]
2.5.1	Concessions, permits or authorizations granted by public authority	Not Applicable
2.5.2	For each concession, permit or authorization granted - (a) Eligibility criteria, (b) Procedure for getting the concession/ grant and/or permits of authorizations, (c) Name and address of the recipients given concessions/permits or authorizations, (d) Date of award of concessions/permits of authorizations.	Not Applicable
2.6	CAG AND PAC Paras [F. No. 1/6/2011- IR dt. 15.4.2013]
2.6.1	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.	Not Applicable

Publicity and Public Interface

3.1	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013]
3.1.1	Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens	Please click the following links for details. The Institute of Technology Act, 1961 The Institute of Technology (Amendment) Act, 2016 Statutes of IIT Dharwad
3.1.2	(a) Arrangements for consultation with or representation by members of the public in policy formulation/ policy implementation, (b) Day & time allotted for visitors, (c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants.	Not Applicable
3.1.3	Public- Private Partnerships(PPP)- Details of Special Purpose Vehicle(SPV), if any		Not Applicable
3.1.4	Public- Private Partnerships(PPP)- Detailed project reports(DPRs)		Not Applicable
3.1.5	Public- Private Partnerships(PPP)- Concession agreements.		Not Applicable
3.1.6	Public- Private Partnerships(PPP)- Operation and maintenance manuals		Not Applicable
3.1.7	Public- Private Partnerships(PPP)- Other documents generated as per the implementation of the PPP	Not Applicable
3.1.8	Public- Private Partnerships(PPP)- Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorization from the government	Not Applicable
3.1.9	Public- Private Partnerships(PPP)- Information relating to outputs and outcomes	Not Applicable
3.1.10	Public- Private Partnerships(PPP)- The process of the selection of the private sector party (concessionaire etc.)	Not Applicable
3.1.11	Public- Private Partnerships(PPP)- All payment made under the PPP project	Not Applicable
3.2	Are the details of Policies/ Decisions, which affect the public, informed to them? [Section 4(1)(c)]
3.2.1	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Policy decisions/legislations taken in the previous one year	Not Applicable
3.2.2	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Outline the public consultation process	Not Applicable
3.2.3	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Outline the arrangements for consultation before formulation of policy	Not Applicable
3.3	Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]
3.3.1	Use of the most effective means of communication internet (website)	All course details, guidelines etc. are available on the public domain. please visit https://www.iitdh.ac.in/ for details.
3.4	Form of accessibility of Information Manual/Handbook [Section 4(1)(b)]
3.4.1	Information manual/handbook available in electronic format	The Annual report and the annual accounts reports can be accessed from the website https://www.iitdh.ac.in/ under the Section Annual Reports/Annual Accounts.
3.4.2	Information manual/handbook available in printed format
3.5	Whether information manual/handbook available free of cost or not [Section 4(1)(b)]
3.5.1	List of materials available free of cost	Faculty Handbook
3.5.2	List of materials available at a reasonable cost of the medium	Nil

E-Governance

4.1	Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]
4.1.1	Hindi	Annual Reports The Institute of Technology Act, 1961 The Institute of Technology (Amendment) Act, 2016 Statutes of IIT Dharwad
4.1.2	English
4.1.3	Vernacular/ Local Language	The Institutes Annual Reports are available in Hindi & English languages at : https://www.iitdh.ac.in/iit-dharwad#about
4.2	When was the Information Manual/ Handbook last updated?
4.2.1	Last date of Annual updation	2024
4.3	Information Available in Electronic Form[Section 4(1)(b)(xiv)]
4.3.1	Details of information available in electronic form	Please click the following links for details.
		Campus Life: https://www.iitdh.ac.in/clubs
		Hostels: https://studentswelfare.iitdh.ac.in/hostels
		Library: https://www.iitdh.ac.in/knowledge-resource-and-information-library
4.3.2	Name/ title of the document/record/other information	Wellness: https://studentswelfare.iitdh.ac.in/wellness
4.3.3	Location where available	https://www.iitdh.ac.in
4.4	Particulars of Facilities available to citizens for obtaining information [Section 4(1)(b)(xv)]
4.4.1	Name and Location of the facilities	RTI Online/Institute portal having CPIO Contact details as well as various details of academic and administrative information of the institute
4.4.2	Details of information made available
4.4.3	Working hours of the facility	The facility is available during the working hours of the institute i.e. from 9 am to 5.30 pm
4.4.4	Contact person & contact details (Phone, fax, email)	Office of Registrar, registrar.office@iitdh.ac.in
4.5	Such other information as may be prescribed under section 4(i) (b)(xvii)
4.5.1	Grievance redressal mechanism	Grievance can be addressed to the Director, IIT Dharwad OR go through CPGRAMS portal
		GRCFS
		GRCMS
		ICC
4.5.2	List of completed schemes/ projects/ Programmes	https://www.iitdh.ac.in/research-areas
4.5.3	List of schemes/ projects/ programme underway	https://www.iitdh.ac.in/research-areas
4.5.4	Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract	All the details pertaining to procurements such as tender notices, status of procurement, etc are available in the following link: https://www.iitdh.ac.in/tenders Procurement made through GeM
4.5.5	Annual report	https://www.iitdh.ac.in/iit-dharwad#about
4.5.6	Frequently asked questions (FAQs)
4.5.7	Any other information such as (a)Citizen charter, (b) Result framework document (RFD), (c) Six monthly reports on the (d) Performance against the benchmark set in the citizens
4.6	Receipt & Disposal of RTI Applications and Appeals [F. No. 1/6/2011-IR dt. 15.04.2013]
4.6.1	Details of applications received and disposed	1st Quarter : Right To Information
		2nd Quarter : Right To Information
		3rd Quarter : Right To Information
		4th Quarter : Right To Information
4.6.2	Details of appeals received and orders issued	Kindly refer to the 4.6.1
4.7	Replies to questions asked in the parliament [Section 4(1)(d)(2)]
4.7.1	Details of questions asked and replies given	2024-25

Information as may be Prescribed

5.1	Such other information as may prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F.No. 1/6/2011-IR dt. 15.4.2013]
5.1.1	Name and details of (a) Current CPIO and FAAs, (b) Earlier CPIO and FAAs from 1.1.2015	Current CPIO & FAA: Mr. Sandeep Pareek, CPIO Dr. Kalyan Kumar Bhattacharjee, FAA Earlier CPIO & FAAs: Prof. S Basavarajappa, FAA Prof. Dileep A. D., FAA
5.1.2	Details of third-party audit of voluntary disclosure (a) Dates of audit carried out (b) Report of the	Report
5.1.3	Appointment of Nodal officers not below the rank of Joint Secretary/Additional HOD (a) Date of appointment , (b) Name and designation of the officers.	RTI Cell Link
5.1.4	Consultancy committee of key stake holders for advice on Suo Moto Disclosure (a)Dates from which constituted ,(b) Name and designation of the officers
5.1.5	Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI - (a) Dates from which constituted, (b) Name & Designation of the Officers

Information disclosed on own initiative

6.1	Item/ Information disclosed so that public have minimum resort to use of RTI Act to obtain information
6.1.1	Item/information disclosed so that public have minimum resort to use of RTI Act to obtain information	www.iitdh.ac.in
6.2	Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 andincluded in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)
6.2.1	Whether STQC Certificate obtained	Not Applicable
6.2.2	Does the website shoe the certificate on the website?	Not Applicable